As an IT solutions provider, we find joy in seeing our small and medium business clients become more productive thanks to services and solutions such as Microsoft Office 365. We know it’s a great product based on the fact that we use it in our organization, but most importantly from the successes we’ve seen with our clients.
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In my last post, IT Security: Is Your Information Leaking?, I talked about how we are moving away from a traditional model of controlling information, where access to the office is one of the key factors, to a more mobile model where access to the Internet is the only technical requirement to quickly access resources. However, this introduces challenges controlling the distribution of your privileged information.
SharePoint is a great tool for storing, sharing and syncing documents. You can even save an email and/or it's attachment(s) to SharePoint directly from the email. Watch this video to see how it's done, or follow the instructions below.
Saving an Email and Email Attachment to SharePoint
Microsoft recently rolled out new updates for their streaming video service, Office 365 Video. The SharePoint tool allows for internal uploading, sharing and playback of videos for your business.
A lot of businesses employ a Cisco ASA Firewall to protect against network threats. The Adaptive Security Appliance (ASA) is a security device that functions as a firewall, virtual private network (VPN) endpoint, and has intrusion prevention features.
How aggravating is it when you’re working along, being productive, and an error message pops up? This has been a common problem for Office 2016 users when trying to sync files with OneDrive for Business. The most current version of Office contains a bug that is causing some issues when connecting with OneDrive for Business. We have, however, discovered a simple solution to this workday setback.
In late January, Microsoft announced they would be “putting the Microsoft Cloud to work for the public good”. They will donate $1 billion (yes, billion with a “B”) in cloud services to nonprofits and universities.
OneDrive for Business and SharePoint are both great elements of the Office 365 productivity suite. Both are capable of storing, sharing and syncing files and documents. But which one should you use? You want to make access and collaboration as easy as possible but not everything you work on needs to be shared. I have found this to be quite the tech conundrum for a lot of Office 365 users.
Clutter is an awesome new feature in Outlook that assists in prioritizing your inbox. Less important messages are automatically moved to a separate “Clutter” folder. Microsoft uses machine learning that predicts and makes decisions based on the user’s behavior.
If you’ve ever worked on group project, you know how tough it can be to get everyone on the same page. You might have been lucky enough to utilize some type of project management software like Trello or Basecamp to plan, organize and keep teammates on task. Soon, Office 365 users will have the opportunity to use a similar program called Planner.
Microsoft SharePoint is a great way to organize and manage your business files and documents. But what if you deleted something a few weeks back and now you need it? It is possible to restore your deleted files in SharePoint. Watch this video to learn how it is done, or use the instructions below.
Technology is a necessity for business and personal purposes these days. Most people either sit at a desk with a computer all day for work, and a majority of us can’t go an hour without checking their smartphone. When so much of our time is spent in a cyber world, it’s easy to become a malware target.
Not much has been said about the “freemium” enterprise social networking service, Yammer, since its Microsoft acquisition in 2012. Earlier this week, Microsoft announced that they will be activating the social network service for all eligible Office 365 users.
Here we are, in to the 2nd month of 2016… and by now we are either holding strong on our resolutions, dropped them after week 1, or are still contemplating how to tackle them. If your IT was on the list, it’s not too late to improve, upgrade, or educate yourself!
Microsoft SharePoint is a smart tool for file and document management. Accessing your old files from SharePoint is a breeze using the File Explorer. Watch this video to learn how it is done, or use the instructions below.
Power BI is a smart and handsome tool that enables users to visualize and analyze data with great efficiency.
Windows 10 released over the summer of 2015. I took advantage of the free upgrade at home within days and at work within weeks, as did 75 million other users within the first month of release. I encouraged you to do the same.
Deleting documents and folders in SharePoint is just as easy as creating them. Watch this video to see exactly how it is done, or use the instructions below.
IT requires both information availability and security. We wish information to be available at anytime, anywhere to empower people, but we also need to assure that critical information is not shared too widely. Great availability is not desirable if it is public availability of everyone's salary, availability of your prospect lists, proposals or intellectual property to your competitor!
Microsoft SharePoint Online is a smart way to store, organize, share, and access information from any device. Watch this video to discover how to create a brand new document and/or folder in SharePoint.
Accessing the cloud-based Office 365 SharePoint might be different than other sites on your network. Watch this video to learn how to log in and out of Office 365, and connect to Microsoft SharePoint.
Every year, you hear statistics about the increase in burglaries over the holidays. Most people are off spending time with family, giving thieves ample time to break in and steal your new flat screen TV. The Canary all-in-one home security system claims to be “the perfect gift to watch over all your other gifts”.
There is a lot of debate regarding which gaming console is the best. Watch this video to see why Jerad chooses the Xbox One and why he thinks it's a great gift for any age.
Give the gifts of joy, love and peace of mind this holiday season with the Kevo Bluetooth Smart Lock. Kwikset has been dedicated to keeping your home safe for over 60 years and is now utilizing technology to make your life easier.
Smartphones are one of the hottest holiday gifts this season. Watch this video to find out why Colleen gifted herself the Samsung Galaxy 6 and why you might want to do the same.
You swore you would get your holiday shopping done early this year… Here it is, 4 days before Christmas and you’re still not done! What do you get that special someone at the last possible moment that appears well thought out?
Wearable technology is undoubtedly a hot gift item this holiday season. Watch this video to find out why Ken likes and uses the Microsoft Band 2 every day. At $249.99, it is right in between the the FitBit Charge HR and the Apple Watch we have also reviewed.
Wearables aren’t just for your wrist or just tracking steps anymore. Golfers, tennis pros and baseball/softball players can practice and hone their skills just about anywhere using Zepp Wearable Sports Technology.
For those at the very top of your nice list, the Apple Watch is the perfect gift to show how much you appreciate them. Watch this video to see what Josh thinks of his Apple Watch and why he bought one for his son for Christmas. Available at the Apple Store and at most electronics retailers.
If one of your New Year's resolutions is to get organized, then a Microsoft Windows phone should be at the top of your holiday wish list! Watch this video to learn why Ken loves his Windows phone and thinks it is a great gift. Available at the Microsoft Store and most mobile service providers.
Do you issue sales invoices and/or vendor bills from one subsidiary to multiple subsidiaries for services whereby you need to allocate costs and collect money? Are you using NetSuite OneWorld? Have you discovered that the native functionality in NetSuite is limited to transaction records being specific to one subsidiary, whereby you cannot allocate transactions from one subsidiary to several other subsidiaries at the same time? If your answer to these questions is yes, then BCG Systems has a solution for you!
Scheduling a meeting can sometimes take longer than the actual meeting itself – especially when there are multiple attendees.
You won't be hearing the kids say "I'm bored" any time soon with the Zoomer Interactive Dinosaurs. Watch this video to see why Stephanie's sons spend hours playing with these fun and energetic creatures. Available at Toy R Us and other kids and electronics retailers.
The 360° wireless speaker generates a mega clear sound. This powerful party in a tube is compact, travels well and is waterproof for those wild pool parties.
Who doesn’t like amazing sounding, noise cancelling, headphones? Now take those headphones, give them a microphone, call control buttons and a Bluetooth radio and you have yourself the Audio-Technica ANC40BT QuietPoint Active Noise-Cancelling Wireless In-Ear Headphones.
If you are a really good boy or girl this year, maybe Santa will bring you a new tablet or laptop - or both with the Surface Pro 4! Watch this video and Dustin will show you why it is the best of both worlds.
It’s everyone’s favorite time of year - holiday decorations, time off work, family dinners and your Uncle Jim asking for the wireless password 3 times...
It’s tough to “be good” in a health sense during the holidays with all the rich and delicious food taunting you at parties and lingering in the kitchen at work. Plus, when do you find the time to work out? You can barely spare a few hours to sleep! Watch this video to find out how Kristian used the FitBit Charge to get fit and stay healthy.
Rock in the New Year with Rock Band 4! The fourth installment of the Rock Band series is now available for Xbox One and PS4. It is the perfect gift to buy yourself this holiday season because... hey - you’re a rock star.
Has that special person in your life been contemplating a drone? Whether it’s for photography or the enjoyment of remotely flying a tiny aircraft, the 3DR Solo is one of the most impressive drones on the market.
The Belken Wemo is a Wi-Fi enabled outlet switch that allows you to control your electronic devices from anywhere. It’s as simple as plugging the Wemo in to an existing outlet and plugging your electronic device in to the Wemo. Download the Wemo app to your Android or iOS device and control the switch from anywhere.
Spoil that special someone with Sonos wireless speakers this holiday season. Watch this video to see why Cameron thinks these speakers are gift-worthy. Available online at Sonos.com and at most electronics retailers.
Now that you've got an awesome gift to be the coolest Santa on the block, spread the joy to your company and check out the IT support services that would be music to the ears of your staff: http://www.bcgtechsupport.com
The new NetSuite Resource Allocation feature allows you to allocate resources directly to project tasks. In the past, project resources had to be allocated to the project first, and then to individual tasks. By allocating resources directly to the tasks, you will benefit from quicker workflow patterns.
It’s finally here! Virtual reality can take you to another world by using your Samsung Galaxy smartphone. The Gear VR Powered by Oculus is an affordable way to game, watch movies or explore other parts of the world by simply sliding your Galaxy phone in to the goggles.
The Beats wireless headphones are gift-worthy for all ages this holiday season. View this video to see why Josh bought a pair for himself - as well as his son. Beats headphones can be found at the Apple Store and most electronics retailers.
As a Microsoft partner for over 20 years, BCG Systems, Inc. is excited and proud to be selected by Microsoft to participate in their new CSP program!
Are your kids too young for a cell phone, but it would be nice to stay connected when you’re not with them? The LG GizmoGadget is a solution to this new age conundrum.
Your humble abode can feel like a smart home with the Nest Thermostat. The sleek temperature control device learns your behavior at home and will program a schedule based on your daily activities around the house. No need to turn the heat down on your way to bed or on your way out the door to work - the Nest will already know to do that. Thus saving you money over time on your energy bills. You can also set your own schedule, if you so choose.
It’s that time of year again: Battle of the tech companies! The holidays are a great time to get some good deals on new technology. But with all of the retail noise, make sure you do a little of your own research to be sure you are getting a machine that benefits your intended use. Today, we are going to compare the new Microsoft Surface Pro 4 and the latest iPad Pro. Both claim to be a smart laptop replacement. You be the judge on how their features can benefit you.
If you have encountered any odd Microsoft or Outlook issues in the last week, there is a chance it could be the result of Microsoft releasing a few bad updates. The patches in question are KB3097877 and KB3101746. The failed updates have caused various issues, the most common we have encountered is Outlook crashing and network logins being blocked.
With 2015 coming to an end, now is the time to start thinking about your technology planning for 2016. There is still time to squeeze in smaller technology projects, such as Office 365 (a cloud-based productivity suite), but as for larger projects, such as an Enterprise Resource Planning (ERP) implementation (NetSuite or Microsoft Dynamics GP), it’s likely too late. However, now is the time to research and plan for this to happen in 2016.
A new version of the ransomware virus Cryptowall has been discovered. Cryptowall (and its variants) work by encrypting all the data both on your local computer and any network drives that you connect to and holding them for a for ransom. If you do not have good backups of your files it is impossible to get them back without paying. Sometimes even paying is not enough if the servers that are needed get brought down by law enforcement.
It used to be that authoring a virus was done for bragging rights. Some were created just to see if it could be done. Other were created just to be mean. (Ah, the good old days.)
Anyone who uses Power BI knows just how amazing it is as a resource and tool to effortlessly and quickly analyze and visualize data.
Have you noticed the new OneDrive for Business interface? We have to admit – we love it! Microsoft has taken an already easy-to-use tool and made it better.
On our mission to help you get the most out of your NetSuite system with our Tech Tips & Tricks series, here is another SuiteApp bundle that will help increase efficiency and it’s FREE!
In the first installment of the 3 part mini-series on Power BI, we discussed what is fresh and exciting with the newest version of the cloud-based business analytics service. Here is why Power BI is your most valuable tool when transforming business data in to powerful visuals.
Let’s face it, most of us can’t go more than 10 minutes without utilizing some sort of technology. And while it constantly advances for the good and exists to simplify life, you can never be too cautious when it comes to safeguarding your digital footprint.
If you’ve been watching the news lately, you’ve probably heard that the “almighty and unhackable” Apple iOS has been infected with a malicious virus. The new malware, called XcodeGhost, came from developers in China using an infected version of Xcode, an Apple app developer kit.
Ever need to share a document with a co-worker or team member and you get stuck emailing back and forth five different copies? It gets confusing and inevitably, someone edits the wrong copy and you have to start all over again to make sure everyone’s involvement is captured. If you are an Office 365 user, you can effortlessly share documents through OneDrive and live edit them together.
Over the last couple months, I have talked a lot about Azure and Serverless Office. This conversation is mostly about eliminating hardware in your office and putting the resources into the cloud. One stumbling block in the past is how to deal with the security architecture for this.
Viruses. Malware. Ransomware. Cryptolocker. If you hear these words, you’re likely already having a bad day. If your IT person hears these words, he might want to crawl under his desk and cry.
Have you ever had one of those documents that turns into many emails, a series of meetings and multiple versions in order to get it finalized? The time spent managing this document turns out to be more than was actually spent on the document. What if there was a better way?
Summer is almost over. You’ve been relaxing on the beach and thinking about going server-less. You've decided it's a great idea! You're ready to work through the details.
Microsoft has announced that SharePoint Server 2016 will become generally available in Q2 2016, with a public beta planned for Q4 2015. After much speculation and questions about the future of the on-premises version, this announcement verifies Microsoft’s commitment to the on-premises version for the foreseeable future.
Utilizing the right warehouse management system (WMS) is important when running an efficient distribution center. It is a vital part of the supply chain and largely controls the movement and storage of goods in a warehouse. It also manages the related operations, such as shipping, receiving, packing and picking.
Traditionally I've never been a fan of in place upgrades. The allure of something new for free was enough for me to give it a try with Windows 10.
Microsoft has been hard at work getting Power BI ready to go. This new experience is an extremely visual and dynamic look at your business data. Users can utilize stunning visualizations to keep up-to-date on business information such as sales, gross margin and profit. In addition, they can quickly spot trends as they are happening so that the organization can make decisions on direction or marketing efforts.
Last week I attended the BriForum conference. BriForum is a vendor independent source for desktop virtualization, consumerization, and enterprise mobility management.
You just ended second quarter, the year is only half over, and you have plenty of time to think about next year, right? Nope. Now is the time to start thinking and planning for 2016.
Most people don’t think too much about data recovery, until they have a problem, at which point it might be too late. Have you thought through your organization’s strategy for protecting data against inadvertent loss? Have you tested this process lately? How much confidence do you really have in the ability to recover if something went wrong?
If you’re like most small to medium sized businesses, you’re probably utilizing some type of on-premise accounting software. Most likely, it’s QuickBooks Enterprise, a simple, easy to use accounting application that spans a company doing $100K to $10M in revenue.
Often organizations using NetSuite are unaware that there are optional bundles developed by Netsuite Professional Services that can be installed in your account for no additional cost. When we start working with a new client that is using NetSuite, we find that a lot of these bundles are underused. We’ve even discovered companies paying to replicate programs that are a FREE, simple one click installation to their existing NetSuite account.
With the Windows 10 debut about a month away, techies out there are drooling over the idea that they may finally have the opportunity to utilize universal apps with this OS update. This means that a developer can write a program once and it will run across a variety of devices with a common core code and common interface. As it stands now, different code has to be developed for a program to work with certain devices. Thus causing the problem of apps not running the same (or at all) on different platforms.
Support for Windows Server 2003 is coming to an end. The typical lifespan of a server is usually 5-7 years. For those of you still using 2003, you’ve had a good run! End of life is set for July 14th, 2015. Do you have a plan?
A lot of businesses are facing a tough decision these days: to cloud or not to cloud? Their servers are at the end of a lifecycle and they must choose to replace the old server with a shiny new one, or… move their precious information up in to the cloud.
Cloud-based business management software company, NetSuite, really played in to their theme this year at SuiteWorld 2015. “Disruption” is just what they did with exciting updates and valuable partnerships. SuiteWorld is the largest convention for NetSuite users and partners. With high attendance rates and high temperatures in San Jose, BCG Systems was present and eager to get home and share the excitement with our users.
There has been an age old battle between Microsoft and Google for your business email. Ok, so maybe it’s not that old, but it is a viable decision that businesses need to make when it comes to choosing a productivity suite. It’s not just email anymore. In today’s technological world, the ability to be mobile and efficient is critical.
Microsoft has created some pretty neat tools to increase efficiency and just make things easier for you and your business. Office 365 is the ultimate cloud-based business productivity suite and includes services and applications such as Exchange for email, Office for creating documents, spreadsheets and presentations, Skype for Business (formerly Lync) for communication, and etc., etc., etc. Two services that don’t receive as much recognition and are commonly mistaken for one another are OneDrive and SharePoint.
Windows 10 is rumored to launch this coming July – and it will be free to upgrade from Windows 7 and 8! While most users are not lovers of the Windows 8 interface, I am a heavy user of touch screen devices, so the tiles are practical for me. Being that BCG Systems is a Microsoft Partner, we had the opportunity to take Windows 10 for a test drive. Here is what we thought.
Technology is crucial for productivity in today’s business landscape. A disaster, or even a minor glitch, in your IT can set you back and undoubtedly cost you money. Chances are, one of your IT concerns is backup and recovery. If it is not, it definitely should be! Are you implementing the correct safeguards (or any at all) to ensure you can pull your company out of a technical disaster?
During this year’s Microsoft’s Ignite conference, several new and exciting improvements and new functionality for OneDrive for Business were announced. This is great news for those of us who are not crazy about the current limitations with syncing and lack of auditing and administration out-of-the-box. Microsoft shared that sync is their number one priority and investment when it comes to OneDrive. I’m sure no one would argue with that.
Since SharePoint made its debut, we’ve been using “Portals”. Portals for searching, business intelligence, dashboards, blogs and communicating with customers and vendors. Some portals were built into the SharePoint platform but some have taken months to custom design and deliver.
As of mid-April, Microsoft has joined forces with Skype to rebrand Lync Online to Skype for Business. This will take productivity and the ability to talk, share and collaborate to the next level. Business owners depend on Microsoft Office 365 with Lync Online for voice, video and conferencing capabilities. And over 300 million people use Skype for messaging, calling and sharing. It only seemed right to combine them into one awesome business communication tool.
Should your business use web filtering? Let’s start with what web filtering is - it’s a program that’s screens webpages to verify if all or some of it should be shown to the user. A lot of people think it's only good for HR reasons, mainly loss of productivity. Although it is a nice tool to keep workers on task, a web filter has additional benefits to consider when deciding to employ one for your business.
In today’s business world, everyone expects everything they do to be easily accessed from anywhere thanks to BYOD and Cloud Computing. Emails from the train, presentations from a tablet over coffee, spreadsheets on a smartphone at your kid’s band concert, you get the idea. One of the most common difficulties our Microsoft Office 365 SharePoint users are experiencing is how they can share their content with external users.
While SharePoint was built as a web application to integrate intranet, content management and document management features within a company, it is possible to share that information with outside clients, vendors, etc. Here are 3 simple ways to do it.
An In-Depth Look in to Microsoft’s Cloud Computing Platform
The last few weeks, we have been looking at various usage scenarios of the flexible Microsoft Azure service. The largest adoption that we have seen of Azure, and the cloud services model, are smaller organizations. Typically, they adopt Office 365 and IaaS (Infrastructure as a Service) Cloud Servers. We have highlighted several scenarios for this in our current webinar series, 3 Ways to Leverage the Cloud with Microsoft Azure.
For a majority of the business world, work is not done at a desk anymore. The need for mobile access to important data and documents is crucial. In this fast-paced, hi-tech world with everything at our fingertips, technology is making business easier – if you know how to use it.
They say everything happens in threes. The Latin phrase, "omne trium perfectum" means “everything that comes in threes is perfect”. We thought we would stick to the Rule of Three and provide you with three awesome new features Microsoft recently released to make life a little bit easier.
Feature Highlights from a NetSuite Expert
NetSuite has begun their spring roll out of their bi-annual release strategy. Upgrades will automatically deploy for subscribers of the cloud-based business management solution. NetSuite’s goal is to enhance functionality and keep users current without any hassle.
Dynamics GP 2015 Is Finally Here! What We Think of the New Version of Accounting Software
Dynamics GP is Microsoft’s ERP (enterprise resource planning) software solution for businesses to manage their accounting, reporting, supply chain management, HR and payroll – all in one place. Microsoft’s objective is to streamline these facets of a business to increase productivity, cash flow and grow businesses to their full potential.
A Case Study on Why and How a Small Business went Serverless
Over the past year or so, we noticed that companies contemplating the replacement of their servers have been asking us to create solutions that do not include buying a new server.
A guest blog from Briteskies about why they outsourced their IT
As is true with any company, our internal technology needs at Briteskies can be demanding. It requires constant and vigilant attention so that we are providing our team with the most effective tools to do their job. Recently, we were faced with a decision; we needed to make some changes to our internal IT structure and we needed to decide the best approach to take. Being an IT company with a number of smart employees, our first inclination was, “Hey, we can do that!” Just because you can do something, however, does not always mean that you should.
What is Office 365 Power BI? Power BI is a cloud-based service that works with Excel to provide users with a self-service business intelligence (BI) solution. Power BI is built on SharePoint Online and allows for collaboration and robust reporting through BI specific app parts and features.
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